Medical IT support for Tulsa clinics, from our hometown.
Tulsa is where Xceltek started, and it is still home. We keep clinics, specialty practices and multi-location medical groups across Green Country running: EHR problems fixed fast, phones and check-in working, patient data locked down, and a technician in your office when something needs hands.
Built for the way Tulsa medicine works
Tulsa practices work alongside Saint Francis, Hillcrest, Ascension St. John and OSU Medical Center, sharing referrals, records and patients every day. Independent and specialty clinics stretch from midtown and the 71st Street corridor out to Broken Arrow, Owasso, Jenks, Bixby, Sand Springs and Sapulpa.
We support practices across this whole area, remotely in minutes and in person when it matters, so a down workstation in Owasso gets the same attention as one in midtown.
Built for practices like yours
- Primary care and family medicine clinics
- Specialty practices: orthopedics, podiatry, dermatology, cardiology, ENT, eye care and surgical specialties
- Urgent care and walk-in clinics
- Physical therapy, behavioral health and community health organizations
- Multi-location medical groups and management companies
Everything your Tulsa clinic needs, handled
24/7 help desk
A real technician answers, day or night. Most problems are fixed remotely before your next patient is roomed.
EHR and practice software
We work directly with your EHR and practice management vendor, whether you run athenahealth, eClinicalWorks, NextGen, ModMed or something else, so you are not stuck relaying questions.
HIPAA-ready security
Signed BAA, MFA, encryption, 24/7 monitored endpoint protection, and fixes for every finding in your yearly risk assessment.
Front desk to exam room
Workstations, check-in devices, label and document printers, scanners, eFax and the equipment PCs tied to imaging and diagnostics.
Network and internet
Business-grade firewalls, reliable Wi-Fi with guest traffic kept away from clinical systems, cabling and backup internet.
Backup and recovery
Encrypted, off-site, ransomware-proof backups with tested restores, plus a plan for the spring storms and power outages that hit Green Country every year.
VoIP phones
Phone systems that route calls the way your front desk actually works, across every location.
Growth and new locations
New clinic build-outs, office moves, acquisitions and standard setups across every site.
What practices say about working with Xceltek
"We have been with Xceltek for many years, initially when we were ransomed. They handled every step, and it was taken care of efficiently and effectively and I felt very protected."
Founder and Executive Director, community health organization
"I called and said, 'Hey, I think somebody needs to come out.' They were here within an hour. They were able to troubleshoot the issue and get us going and what we needed to do to run our clinic that day."
Practice Manager, multi-clinic specialty medical practice, Oklahoma
"They saw that our server was just about out of space, sent us an email, called us, said, 'Hey, you're getting ready to have some issues,' and came up with a solution."
Practice Manager, three-office surgical specialty practice, eastern Oklahoma
Read more client reviews · 5.0 on Google
Oklahoma law raises the stakes
Oklahoma's updated Security Breach Notification Act (SB 626, in effect since late 2025) requires notifying the Attorney General when a breach affects 500 or more Oklahoma residents, and it ties liability to whether reasonable safeguards were in place. Add HIPAA on top and a medical practice needs to show its security is real, not just on paper.
Encryption, tested backups, multi-factor authentication and 24/7 monitoring are the IT side of those safeguards. That is the work we do. Your yearly risk assessment comes from a compliance firm such as our sister company Cytek, and we fix what it finds.
A quick call, no obligation. You walk away knowing:
- What in your network, backups and security is fine
- What needs attention before it costs you a clinic day
- What it would take to fix, in plain language
Medical IT in Tulsa, answered
How much does medical IT support cost in Tulsa?
We price per device or per site, so a small clinic is not paying for a large group's package, and there is no forced all-inclusive fee. New clients get discounted pricing for their first term. The free 30-minute review gives you an exact quote for your practice.
Do you sign a Business Associate Agreement?
Yes. We sign a BAA before we touch any patient data, and one BAA covers every location in a multi-site group.
Can you work with our EHR and software vendors?
Yes. We get on the call with your EHR, practice management, imaging and phone vendors directly, handle the IT side of upgrades and integrations, and keep you out of the middle of long email threads.
Do you provide on-site IT support in Tulsa?
Yes. Most issues are fixed remotely in minutes, and when something needs hands, an Xceltek technician comes to your clinic. You get the depth of a large IT team, backed by 4,000+ IT experts nationwide, with the on-site presence of a local one.
Does managed IT make our practice HIPAA compliant?
No IT company can make a practice HIPAA compliant on its own. HIPAA also covers your policies, staff training and a yearly risk assessment from a compliance firm. We handle the IT side: a signed BAA, encryption, MFA, tested backups, patching and 24/7 monitoring, and we fix whatever your risk assessment finds.
Can you take over from our current IT company?
Yes. We collect passwords, documentation and system access from your current provider, coordinate with your vendors and schedule the switch around your clinic hours. Our contracts are shorter than the industry norm with a fair exit, and if you ever leave we do the same full handoff for you.
Do you support medical groups with several locations?
Yes. We support multi-location practices across Oklahoma and nationwide with one support team, one security standard and one BAA across every site, plus build-outs for new clinics.
Ready for IT that keeps up with your clinic?
Book a free 30-minute IT and security review. Whether you run one Tulsa clinic or a group across the region, we will show you exactly where you stand.
Related: Healthcare and medical IT · HIPAA compliant IT · IT services in Tulsa · Practice data security guide